Most small business owners don’t fail because they lack ideas. They fail because they’re buried in low-value work that keeps them stuck in operator mode. And now, with AI advancing faster than most people are willing to admit, there’s no excuse to keep doing things the hard way.
This year is about leverage, elevation, and CEO-level decision-making. Let’s talk about what needs to go and what should replace it.
Stop Doing Work That AI Can Do Faster
If you’re still spending hours writing emails, social posts, outlines, proposals, summaries, or first drafts, you’re wasting your most valuable asset: your thinking. AI is not here to replace your expertise. Here’s how to get started with AI:
Getting started with content and AI workflows requires focus, clarity, and a few smart decisions up front. The goal is to build repeatable systems that save time and improve consistency.
First, pick one AI tool you are willing to pay for and commit to using. Free tools are fine for experimentation, but paid tools give you better memory, reliability, and features. Choose one primary platform for content creation and workflow support so your team is not bouncing between tools. Mastery beats variety every time.
Second, create a clear brand tone guideline. This is non-negotiable. Define how your business sounds in writing. Are you bold, warm, direct, sassy, authoritative, or educational? Include phrases you use often and phrases you never use. Share if you only want bold font for headings and subheadings, no emojis. Teach the tool your point of view and how you speak to customers. AI performs best when it understands your voice and values.
Third, upload your existing signature content and sales copy. This includes blogs, emails, landing pages, webinar scripts, proposals, and social posts that already convert. Treat this content as training material. The more high-quality examples you provide, the more accurate and helpful your AI outputs will become.
Fourth, map your core content workflows. Decide what you create each week and month, such as emails, social posts, blogs, or videos. Then document the steps from idea to publication. AI can help with ideation, outlines, drafts, and repurposing once the workflow is clear.
Fifth, define approval and quality control rules. Decide what AI can publish with a light review and what requires your final sign-off. This protects brand integrity while still saving time.
Sixth, decide what success looks like. Measure time saved, consistency, engagement, and lead generation.
When done right, AI will help you show up more often, with better messaging, without burning out your team or diluting your brand.
Now that you know how to leverage AI, here’s what you should stop doing:
- Writing from scratch every time
- Rewriting the same explanations to clients
- Manually summarizing meetings or notes
- Creating one-off content with no system
Use AI as your first-pass assistant. Let it draft. Let it outline. Let it summarize. Then you refine with your voice, experience, and judgment.
High-impact CEO activity:
- Deciding what messages matter
- Setting the strategy behind the content
- Approving, refining, and distributing at scale
The CEO decides the “what” and “why.” AI handles the “how.”
If everything runs through you, nothing scales.
Many business owners confuse control with leadership. They insist on touching every task, approving every detail, and responding to every message. That’s not leadership; that’s fear disguised as responsibility.
What to stop doing:
- Reviewing every piece of content line by line
- Being the only one who knows how systems work
- Personally, handling customer follow-up
- Managing instead of leading
What to do instead:
Document your processes once, then let AI and systems carry the load.
AI can:
- Create SOPs from your voice notes
- Turn Loom videos into written workflows
- Draft customer responses and FAQs
- Help onboard new hires faster
High-impact CEO activity:
- Designing the system
- Choosing the tools
- Training the people
- Monitoring outcomes
Your job is to build the machine, not run every gear.
Stop Chasing More Leads Without Fixing Your Sales Process
They say they need more leads when what they really need is:
- Better follow-up
- Clearer offers
- Stronger positioning
- A real sales process
AI won’t close deals for you, but it will expose your weaknesses fast.
What to stop doing:
- Running ads to broken sales funnels
- Sending generic follow-up emails
- Selling offers that are confusing or bloated
- Avoiding sales conversations
What to do instead:
Rewrite landing pages for clarity and conversion
- Improve follow-up sequences based on buyer psychology
- Analyze objections and refine your messaging
- Create sales scripts and call frameworks
High-impact CEO activity:
- Designing outcome-based offers
- Deciding pricing and positioning
- Training your sales support
- Reviewing conversion data weekly
Revenue grows when leadership takes sales seriously.
Stop Creating Low-Value Offers
Busy doesn’t equal profitable.
Many entrepreneurs are sitting on a pile of low-priced, underperforming offers that drain energy and deliver minimal return.
What to stop doing:
- Launching new offers without retiring old ones
- Selling cheap products that require high support
- Customizing endlessly for every client
- Confusing variety with value
What to do instead:
Simplify. Consolidate. Elevate.
- Analyze which offers drive the most profit
- Package existing knowledge into premium programs
- Clarify transformation and outcomes
- Create scalable delivery assets
High-impact CEO activity:
- Choosing one or two core offers
- Raising prices with confidence
- Designing leverage into delivery
- Protecting your time
Fewer offers. Higher margins. Better clients.
Stop Making Decisions Based on Feelings Instead of Data
What to stop doing:
- Guessing what’s working
- Avoiding numbers because they feel overwhelming
- Making changes without tracking results
- Ignoring leading indicators
What to do instead:
- Summarize financial trends
- Highlight anomalies in sales performance
- Turn dashboards into plain-English insights
- Forecast scenarios
High-impact CEO activity:
- Reviewing weekly sales metrics
- Monthly financial reviews
- Quarterly strategy adjustments
- Making proactive decisions
Clarity beats chaos every time.
Stop Doing Worker Bee Tasks When You’re the Queen Bee
Worker Bee tasks:
- Answering every email
- Scheduling everything yourself
- Fixing minor issues
- Being “busy” all day
Queen Bee tasks:
- Vision
- Strategy
- Partnerships
- Talent decisions
- Revenue growth
AI is your Worker Bee army.
What to stop doing:
Anything that doesn’t directly increase revenue, leverage, or leadership capacity.
What to do instead:
Deploy AI and systems so you can focus on:
- Big-picture planning
- Strategic relationships
- Product and offer innovation
- Building long-term value
A Queen Bee doesn’t prove her worth by working harder. She leads the hive.
Stop Resisting AI, and Start Leading With It
Here’s the truth: your competitors are already using AI. Some quietly. Some poorly. The winners this year won’t be the most technical; they’ll be the most strategic.
What to stop doing:
- Waiting until you “have time” to learn AI
- Assuming it’s only for tech companies
- Treating it like a novelty
What to do instead:
Adopt AI intentionally as a business tool.
High-impact CEO activity:
- Deciding where AI creates leverage
- Setting guardrails and standards
- Training your team
- Measuring ROI
This is not a trend. It’s infrastructure.
The Real Question for This Year
The real question isn’t what should I add to my business. The better question is, what am I finally ready to let go of? Most businesses don’t stall because owners aren’t doing enough. They stall because owners are doing too many of the wrong things. Growth requires subtraction. Leadership requires restraint. Freedom requires systems that replace constant decision-making and manual effort.
This year, stop doing the tasks, habits, and offers that keep you small and tethered to daily execution. Stop being the default problem solver, the bottleneck, and the safety net for everything that goes wrong. When you hold onto work that no longer requires your unique expertise, you rob your business of the chance to scale and yourself of the opportunity to lead.
Start doing the work that moves you into the CEO seat. That means focusing on strategy, revenue, partnerships, systems, and talent development. It means designing processes once instead of repeating tasks endlessly. It means making space to think, plan, and lead, rather than reacting all day.
Your future business doesn’t need more hustle, longer hours, or constant urgency. Hustle is not a strategy. It needs better decisions, clearer priorities, and smarter leverage. When you let go of what no longer serves you, you create room for growth, clarity, and sustainable success.