How to Write A Business Plan Part II

547_3158109A business plan is your strategy for bringing your product or service to the marketplace. This is Part II of my four-part series on how to write a business plan. Last week, in Part I of my blog series on how to write a business plan, we focused on developing your business model, which is the upfront thinking you need to do before investing time in writing a business plan. It’s a way to validate your idea before investing so much time. Now it’s time to start developing the full business plan. No more excuses! I am going to walk you step-by-step through writing it, so you can finally get it down.

Your business plan outlines what you see as an opportunity, why it would be a successful enterprise, how you plan to market it (who’s buying and why) and how much money will your business make (for you and potential investors).

Your business plan can be as minimal as 10 pages or as long as 40 pages or so. The length of the plan is not the issue, it’s the quality of the strategy outlined in the plan that really counts. All businesses need the same thing— a business plan that the owner can follow to accomplish his or her long-term business goals. Developing a business plan will help you think through how you will actually run your business.

Your Business Plan should include the following elements:

  • Cover Page
  • Executive Summary
  • Business Description
  • Market Analysis
  • Marketing Plan
  • Operations Plan
  • The Management Team
  • Intellectual Property Strategy
  • Revenue Models/Cash Flow Projections

Cover Page

This is the first page of the business plan. It should include the date, name of the business, the names of all business owners and contact information for the key contact person. The cover page should also be marked and treated as confidential to limit its exposure to potential competitors.

Executive Summary

This should be written last, when the document is complete. The executive summary gives an overview of the important aspects of your business. It provides a brief description of the product or service that serves to generate interest in your business idea. It clarifies the size of the market opportunity, communicates your marketing strategy and your unique selling position in the marketplace.  It summarizes how much money you will need to start or to grow and estimates your year-over-year expected profitability. It should include a paragraph or two on each section of the business plan. It should not be more than two pages.

The Business Description

This is the explanation of your business idea. It should be brief, well thought out and easy to understand. Make sure not to include any proprietary information about your business. For example, you would never learn the recipe for Kentucky Fried Chicken in the restaurant chain’s business plan.

Your Marketing Plan

Once you know what business you are in, it’s time to figure out who’s going to buy from you and why.  It’s time to clarify your marketing strategy.

You will need to define your target customer, niche, competitive analysis, the secret sauce or differentiator and how you are going to tell the world you are open for business.  Most importantly, you will need to know how much money you’ll need to do that.

Your Marketing Plan should answer the following questions:

  • What is/are your product(s) or service(s)?
  • Who is the target market customer?
  • What is your placement strategy?
  • How will your product or service be distributed?
  • How will you price your product or service?
  • How will you promote your product or service?
  • What are your budgetary needs to execute your marketing plan?

This information is a key part of your business plan. In fact, it is the foundation upon which you build your business. Anyone who reads this part of your plan will not only understand who’s buying and why, but also your plan to get sales, your pricing strategy, profitability and projected growth.

Market Analysis   

Market analysis starts with a market summary outlining the business opportunity in order to drill down what share of the market you believe you can capture. Then it determines how much each customer segment is worth to your business in terms of revenue. It should also include a trend analysis that is about your industry and where the market is going. Is it growing or shrinking? The reasoning is that if you are not in a growth industry you need to understand how long you can pursue your business strategy before the market moves or is saturated. Then you need to identify and explain your target customer and the market segments you plan to reach. When identifying your target market, you should make sure you have three things:

  1. It’s Meaningful – you need to know the problem you will solve, and be a real solution.
  2. It’s Sizable– you need to make sure the piece of the market you want is large enough to turn a profit.
  3. It’s Reachable– you must make sure that you have the resources to reach your target audience.  Remember, your network is your net worth when starting a business.

Who’s the Competition?  

Your customer’s need is already being met somehow. Describe your top three competitors and discuss their strengths and weaknesses. Then explain why their customer will buy your product or service over theirs.

The Customer Profile  

Identify your customer in painful detail. Your description should enable anyone to see the face of your customer. Based on this information, you can now create a strategy on how you plan to market to each customer segment. Your sales plan should also be a part of this section of the business plan.

The Niche  

Webster’s Business Dictionary defines a niche as a “particular market or specialty area where a company finds it profitable to concentrate its selling efforts.” Niche marketing offers a concentration of clients in an area of limited competition. You have limited time and resources as a start-up small business, so you need to pick a lane and be disciplined enough to stay in it. In other words, there are thousands of graphic design firms out there…what specific market will you serve exclusively? Will it be small business, nonprofits, educational institutions, etc.?

What Is Your Signature Move?  

Michael Jackson was famous before he became a solo artist, but once he did the moonwalk on stage during Motown 25, he became the King of Pop. What is your moonwalk?  Defining your secret sauce or signature move will enable you to stand out in the market place. A signature move could be uniforms, an extra free service, how you say thank you, a discount coupon for the next time. Here’s a great example: a funeral home sending a gift clock to a bereaved family with the inscription “Always remember the good times.”  People will always remember how you made them feel while doing business with you.

Marketing Budget  

Now that you know whom you are selling to, your niche and signature move, you need develop a budget to execute your marketing plan.  Once you have a 30-day revenue goal, you need to determine how many sales leads you need to generate to hit that number each month. After, figure out how many resources you need to put those leads in your pipeline (website, sales people, call center, tradeshow, Facebook ads, etc.)  That’s the easiest way to develop your marketing budget.

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Comments

  1. says

    A business plan should also include an overview of the people who will help the business run, as well as a profile of the manager(s). It’s important for lenders to understand how many people are required to operate the business, what they will do, who they will report to and how they will be paid! I go over that in my free video training – it’s definitely something a lot of people overlook.

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